Administrative Assistant

Private Company

Bani Hajer - Doha (City)

Date Posted:
2019/09/24

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Job Description

  • Maintains electronic calendars and arranges meetings (including scheduling rooms and videoconferences, compiling agendas and materials). Records and transcribes minutes of meetings when required
  • Provides word-processing, spreadsheet and presentation software services including drafting routine correspondence, as well as drafting, editing and formatting a variety of documents such as travel itineraries
  • Manages the office electronic and paper filing system, photocopies, and performs other daily tasks such as screening, logging and prioritizing incoming telephone calls, mail and e-mail, creating division SARFs and ITS tickets.
  • Plans and organizes travel arrangements for the division including liaising with the Human Resources department in Doha and the company Office coordinate flights, hotel room reservations and ground transportation for educational or business purposes
  • Assists with the preparation and logistical coordination of events and activities relating to the CPD division
  • Assists faculty or staff from other divisions with any queries relating to the CPD division, either by providing information based on own knowledge or directing the query to other staff or faculty as appropriate
  • Orders and maintains appropriate inventories of office supplies, booklets, brochures and other CPD division related material
  • As required, initiates shopping carts relating to the activities of the division ensuring compliance with financial policies and procedures. Assists with the review and coordination of the payment of invoices and reimbursement of business-related expenses
  • Maintains confidentiality of the information and performs other job-related duties as required


Job Details

Country
Qatar
Job Location
Bani Hajer - Doha (City)
Company Industry
Education Management
Employment Type
Full Time Employee .
Monthly Salary Range
Unspecified
Number of Vacancies
1

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Date Posted: 2019/09/24

Administrative Assistant

Private Company

Bani Hajer - Doha (City)

Job Description

  • Maintains electronic calendars and arranges meetings (including scheduling rooms and videoconferences, compiling agendas and materials). Records and transcribes minutes of meetings when required
  • Provides word-processing, spreadsheet and presentation software services including drafting routine correspondence, as well as drafting, editing and formatting a variety of documents such as travel itineraries
  • Manages the office electronic and paper filing system, photocopies, and performs other daily tasks such as screening, logging and prioritizing incoming telephone calls, mail and e-mail, creating division SARFs and ITS tickets.
  • Plans and organizes travel arrangements for the division including liaising with the Human Resources department in Doha and the company Office coordinate flights, hotel room reservations and ground transportation for educational or business purposes
  • Assists with the preparation and logistical coordination of events and activities relating to the CPD division
  • Assists faculty or staff from other divisions with any queries relating to the CPD division, either by providing information based on own knowledge or directing the query to other staff or faculty as appropriate
  • Orders and maintains appropriate inventories of office supplies, booklets, brochures and other CPD division related material
  • As required, initiates shopping carts relating to the activities of the division ensuring compliance with financial policies and procedures. Assists with the review and coordination of the payment of invoices and reimbursement of business-related expenses
  • Maintains confidentiality of the information and performs other job-related duties as required

Job Details

Country
Qatar
Job Location
Bani Hajer - Doha (City)
Company Industry
Education Management
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1

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