Administrative Assistant

Private Company

Al Doha Al Jadeeda - Doha (City)

Date Posted:
2019/11/03

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Job Description

  1.             Provide administrative and secretarial support services to the division/department as required. This includes coordinating and making meeting arrangements, travel arrangements, and correspondences.
  2.             Manage, screen and evaluate the reception, distribution, storage, and security of all documentation relating to the division/department, and maintain an administration system that allows effective follow-up and monitoring of documents.
  3.             Support the development, control, and management of documents as per established procedures (i.e., request document numbers; ensure completed documents are appropriately filed, use the formal naming conventions and file structures, retrieve documents).
  4.             Assist in preparing reports, analysis, letters and communications as requested by the division chief/department manager.
  5.             Arrange and control office supplies for the division/department such as stationery, equipment, and accessories,
  6.             Organize and maintain the division chief/department manager calendar, and ensure that all meetings, interviews, duty trips are accurately planned/scheduled and advise the division chief/department manager on of their daily program.
  7.             Prepare for the division/department related meetings, through preparing meetings’ agenda, inviting participants, preparing required materials, arranging meeting rooms, attending meetings, drafting meetings’ minutes, and following up on items/tasks ...etc.
  8.             Act as a focal point for the division/department with the matters related to HR, IT, GS, supply…etc.
  9.             Participate in the implementation of the division/department-related projects, and assist in meeting projects’ deadlines.


Job Details

Country
Qatar
Job Location
Al Doha Al Jadeeda - Doha (City)
Company Industry
Accounting
Employment Type
Full Time Employee .
Monthly Salary Range
Unspecified
Number of Vacancies
1

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Date Posted: 2019/11/03

Administrative Assistant

Private Company

Al Doha Al Jadeeda - Doha (City)

Job Description

  1.             Provide administrative and secretarial support services to the division/department as required. This includes coordinating and making meeting arrangements, travel arrangements, and correspondences.
  2.             Manage, screen and evaluate the reception, distribution, storage, and security of all documentation relating to the division/department, and maintain an administration system that allows effective follow-up and monitoring of documents.
  3.             Support the development, control, and management of documents as per established procedures (i.e., request document numbers; ensure completed documents are appropriately filed, use the formal naming conventions and file structures, retrieve documents).
  4.             Assist in preparing reports, analysis, letters and communications as requested by the division chief/department manager.
  5.             Arrange and control office supplies for the division/department such as stationery, equipment, and accessories,
  6.             Organize and maintain the division chief/department manager calendar, and ensure that all meetings, interviews, duty trips are accurately planned/scheduled and advise the division chief/department manager on of their daily program.
  7.             Prepare for the division/department related meetings, through preparing meetings’ agenda, inviting participants, preparing required materials, arranging meeting rooms, attending meetings, drafting meetings’ minutes, and following up on items/tasks ...etc.
  8.             Act as a focal point for the division/department with the matters related to HR, IT, GS, supply…etc.
  9.             Participate in the implementation of the division/department-related projects, and assist in meeting projects’ deadlines.

Job Details

Country
Qatar
Job Location
Al Doha Al Jadeeda - Doha (City)
Company Industry
Accounting
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1

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